Account Coordinator | Administrative Assistant

The Account Manager / Administrative Assistant has overall responsibility for supporting sales and project management with daily administrative duties related to a project's successful completion, including coordinating all the required show services required for each project assigned.

About this position 

  • Actively pursue leads and potential prospect clients.​​

  • Obtain show guidelines, restrictions, and regulations.

  • Attend design strategy meetings.

  • Ensure designs meet objectives and accurate estimates are presented to clients by the due date.

  • Create and assist with show services estimates.

  • Ensure timelines are met for design completion and estimate review.

  • Create work orders.

  • Complete and submit all field service orders by due dates outlined in show manuals.

  • Coordinate and hire all related vendor services.

  • Arrange and coordinate shipping & logistics.

  • Attend project launch meetings.

  • Manage change orders.

  • Complete Certificate of Insurance as required.

  • Create documentation for Onsite Supervisors and subcontractors.

  • Review and approve field service invoices.

  • Assist management as requested to fulfill business objectives.

  • Onsite supervision if needed. Travel required.

  • Other administrative tasks as required.

Skills and Experience

 

  •  Strong computer skills.

  • Proficient in Excel, Word.

  • Excellent written and verbal communication skills.

  • Good grammar skills.

  • Manage vendor relationships.

  • Multi-task.

Benefits

  • 401(k) Plan.

  • Bereavement Leave.

  • Health & Dental Insurance.

  • Disability Insurance.

  • Paid Holidays.

  • Life Insurance.

  • Paid Time Off (PTO).

  • Workers' Compensation Insurance
    .

Job Type

  • Full-time.

Required education

  • Associate

InterGlobal Exhibits is an equal employment opportunity employer, and we welcome everyone regardless of race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.